Frequently Asked Questions
| NATDA Trailer Show | Education | Lodging | COVID-19 Protocols | Scooter & Wheelchair Rentals |
| Obtaining Display Units from the Trailer Show | ||||
NATDA Trailer Show
- Where is the show located? The NATDA Trailer Show is located at Music City Center, 201 Rep. John Lewis Way S, Nashville, TN
- What are the Hours and Dates of the Trailer Show? Please note the NEW hours. Education and other events will begin the afternoon of Tuesday, August 29th, and the morning of Wednesday, August 30. The Show Floor will open Wednesday from 1:00 pm - 6:00 pm and Thursday, August 31, from 9 am - 5 pm, For a full schedule, please click here.
- What is the preferred attire at the NATDA Trailer Show? The NATDA Trailer Show is a business-to-business event. We ask that all attendees dress appropriately and refrain from wearing clothing items with offensive imagery or wording.
- How many people can I bring with me to the show and who should attend? For dealerships, there is no limit as to how many attendees you may bring to the show. Many of the types of people you will meet at the show consist of salespeople, marketing professionals, owners and managers, technicians, and guests.
- When is the registration deadline? For ease of checking in onsite and to minimize long wait times, NATDA asks that you register all of your staff no later than one week before the start of the NATDA Trailer Show. However, you may register at the event itself if needed.
- Where can I register? Please visit our registration information page for details on how to register. Registration will also be available on-site at Music City Center.
- I am not sure who is attending from my dealership, yet. How soon do I need to let NATDA know? While we do ask that you confirm your badges prior to the show in order to skip long wait lines, you will be able to register additional attendees onsite if needed.
- What do I need to bring with me to attend the show? NATDA asks that all dealership personnel bring their email confirmation containing your QR code to be scanned at the registration kiosk and two forms of identification:
- Driver's License
- Business Card associated with the dealership you are registered with
- I am an exhibitor and have questions regarding move-in/move-out and other items; where can I find that information? Exhibitors were sent Exhibitor Kits from Excel Decorators. Please refer to it for detailed information. You can also visit our Exhibitor Resources Page and Exhibitor Blog for information.
- Are children allowed at the NATDA Trailer Show? While children are allowed on the show floor, NATDA does ask that you remember the show is a business-to-business event. There will be no activities specifically for children, some events may have alcoholic beverages available for purchase, and others may have music playing at a loud level. All children are expected to act appropriately, and all children under the age of two must be either carried or seated in a stroller at all times. Children are not permitted on the show floor during any move-in or move-out hours.
- Can I bring my dog to the show? Pets or other animals are not permitted in the building, excluding service animals or those approved as part of an exhibit, activity, or presentation legitimately requiring the use of animals.
- What is the cost of attending the show? Currently, the NATDA Trailer Show is FREE to attend for all current member dealership personnel if you register before the show. Non-members will be charged a nominal for on-site registration. There may be some additional events you may be unable to attend if your company is not an active NATDA member.
- Are there any special events happening at this year's show? Yes! Please refer to this year's Schedule of Events for the latest itinerary.
- Who will be exhibiting at this year's show? Please check out the exhibitor directory and up-to-date floor plan.
- Where will the NATDA Trailer Show take place in 2024? We will reveal that information at this year's NATDA Trailer Show!
- Will there be food available for purchase during the hours of the show? Yes! Concessions are available in the Exhibit Hall.
Education
- Where will this year's educational offerings be held? All education will be held inside the Music City Center, exact room assignments will be published closer to the event.
- I, or someone at my company, would like to attend an educational class at the 2023 NATDA Trailer Show. Is there a cost? Many classes offered at the show are free to attend. However, any hands-on workshops carry a small fee.
- How many classes may I attend? While there is currently no limit as to how to many classes you may attend, many classes do run concurrently. We recommend bringing multiple people to the show to ensure someone from your dealership is present for each class.
- Am I able to access educational content after the show? Unfortunately, the educational content provided at the NATDA Trailer Show is limited to live, in-person attendees. However, NATDA does provide various educational content items year-round to active NATDA members.
Lodging
- Is there a hotel attached to the venue? No. However, NATDA is contracted with several hotels within a mile of the Music City Center. The NATDA Trailer Show hotel block will open in late Q1.
- Does NATDA have any discounted hotel rooms available? Our housing block is closed. Our housing partner may be able to help based on available inventory. For reservations, please contact our housing provider, HelmsBriscoe ResourceOne at natdahousing@helmsbriscoe.com or (800) 451-3031. You may also reach out to the hotel directly for availability. For a list of hotels near Music City Center, click here.
- Are there any Campground/RV Parks nearby? Yes!
- Two Rivers Campground (Approximately 15 minutes from Music City Center) 615-883-8559
- KOA Resort Nashville (Approximately 15 minutes from Music City Center) 615-889-0282
- Nashville KOA North, Goodlettsville (Approximately 30 minutes from Music City Center) 615-859-0348
- Safe Harbor RV Resort, Percy Priest Lake (Approximately 25 minutes from Music City Center) 615-710-9365
COVID Protocols
- What precautions are you putting in place to keep us safe at the 2023 NATDA Trailer Show when it comes to COVID-19?
- Your safety is our top proirity and we will work closely with the City of Nashville, our partners at the Music City Center and hotels to ensure that you will enjoy your time with us. We will be enforcing the protocols that the City of Nashville will require. As of June 1, 2021, all COVID protocols have been lifted in the City of Nashville.
Confirming your badge information and agreeing to the Attendee Terms & Conditions will provide you the following:- Contactless self-check-in. You will no longer need to stand at a registration counter to fill out any form
- All attendees will need to agree that they have not come in contact, nor have been diagnosed, with COVID-19 and are asked to cancel their registrations should this occur within 14 days of the event.
- All attendees will receive a registation email containing a QR code approximately one week prior to the event. This will be presented at a self-check-in kiosk for you to scan and print your own badge.
- All show materials will be pre-stuffed for individual pick-up at registration.
- Exhibitors will be encouraged to use the lead retrieval app available for purchase through our registration provider and to not use business cards or exchange paper materials.
- Exhibitors will also be asked to distribute any giveways individually packaged, instead of having an attendee 'grab' from a bowl or common space.
- Hand sanitizing stations will be placed throughout lobbies, the conference center and show floor.
- We ask attendees to use their best judgement when approaching a booth and that, if the booth seems to have too many visitors at once, to come back later. You will notice floor decals around the show floor encouraging social distancing and best hygienic practices, as well as mobile hand sanitizing stations throughout the exhibit halls and lobby areas.
- Your safety is our top proirity and we will work closely with the City of Nashville, our partners at the Music City Center and hotels to ensure that you will enjoy your time with us. We will be enforcing the protocols that the City of Nashville will require. As of June 1, 2021, all COVID protocols have been lifted in the City of Nashville.
Scooter and Wheelchair Rentals
NATDA is pleased to provide rentals for scooters or wheelchairs. While NATDA will cover the standard rental cost, including delivery and pick-up fees, each attendee is asked to place the order themselves by using this form and the instructions below.
- NATDA will cover basic rental cost for dates Tuesday, August 29, 2023 through Thursday, August 31, 2023. Extended stays/rental will be the responsibility of the attendee.
- Attendee (by filling out rental agreement) accepts responsibility for broken, missing, damaged equipment. Attendee will be responsible for any/all related charges in this case.
- A charger is provided with all power equipment.
- Primary delivery will occur in bulk, once, to the convention center.
- If you desire delivery to another location/hotel, or on another date, please inquire with AllStar regarding any possible related charges.
- Please fill out the rental form and note (TOP OF PAGE 2) whether you'd like a power scooter, power wheelchair, manual wheelchair, knee walker, or rollator/walker.
- Please also note on form: contact info, user's weight, delivery address (if different), start/end dates. Also add a time-of-day if you have any time constraints at delivery/pickup and we'll do the best we can to accommodate.
- Initial form in 4 places. Sign at bottom.
- Keyboard/electronic signature/initials are acceptable.
- Form is fillable as-is or you may choose to print and fill out by hand.
- Return all forms to Kevin Lee at kevinlee@allstarhme.com or fax: 615-730-9462. PLEASE NOTE "NATDA CONVENTION - YOUR LAST NAME" in the subject line. Kevin may be reached at 615-730-9438, press 1, then 5 for any questions.
Obtaining Display Units from the NATDA Trailer Show
The breakdown of the NATDA Trailer Show is a 5 to 6-hour process, involving over 200 companies. While the event staff works as quickly as possible, picking up a trailer, which is completely dependent on the trailer’s location on the floor, is NOT an immediate process.
To make the logistics easier for everyone involved, dealers who pre-purchase display units are asked to follow the below instructions:
If you are picking up the unit yourself
- Visit the Registration Desk – During the course of the NATDA Trailer Show, please visit the Registration Desk. During this time, you will be given an estimated time of pickup, instructions on when to arrive at the show’s Staging Lot (required), and crucial contact information.
- Make your way to the Staging Lot at the Show’s Closing – Dealers will not be allowed into the convention facility until they have obtained a Dock Pass, which is handed out at the Staging Lot only when the trailer being picked up is accessible. When visiting the Registration Desk, dealers are given estimated wait times to limit the amount of waiting within the holding area. Show staff within the lot will direct dealers where to go once they’ve been notified that the unit is accessible.
If you are hiring a 3rd-party transportation service
There are several transportation companies that can pick up and deliver units for dealers, some of which exhibit at the NATDA Trailer Show. Once obtained, please provide all 3rd-party contact (driver or account manager) and trailer/truck bed unit information (manufacturer, model number, color, etc.) to Director of Operations Corey Langley at corey@natda.org.
For your convenience, below is a list of companies that NATDA members have utilized in the past:
For any questions or concerns, please contact Director of Operations Corey Langley at corey@natda.org or call 727-360-0304 x103.